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	<h1>Travel</h1>
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  <h2>Financial Services</h2>
  <p>Please consult the University's <a href="http://fs.concordia.ca/index.php?go=4">Financial Services website</a> for information on: Travel Policy, Travel Agencies, Hotels, Via Rail Canada , FAQs, Travel Voucher Form, Car Rentals</p>
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  <h2>Forms</h2>
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    <li><a href="http://www.encs.concordia.ca/documents/Travel-Voucher.pdf">Travel Vouchers</a></li>
    <li><a href="http://www.encs.concordia.ca/documents/ENCS-Application-for-Conference-Travel-Support.pdf">Conference  Travel Support</a></li>
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		<h2>For more information:</h2>
		<p>The Faculty's <a href="../../../administration-and-governance/administrative-units/budget-office/index.html">Budget Office</a> assists in monitoring the Operating, Capital and Trust Fund accounts. It is responsible for designing and implementing Faculty procedures  that relate to the policies of Financial Services, Human Resources, and Purchasing Services.</p>
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  <p><strong>On this page: </strong><br />
    <a href="http://www.encs.concordia.ca/policies-and-procedures/budget-and-finance/travel/#Conference">Conference Support</a><br />
    <a href="http://www.encs.concordia.ca/policies-and-procedures/budget-and-finance/travel/#Sabbatical">Sabbatical Allowance</a><br />
    <a href="http://www.encs.concordia.ca/policies-and-procedures/budget-and-finance/travel/#Moving">Moving Allowance </a><br />
    <a href="http://www.encs.concordia.ca/policies-and-procedures/budget-and-finance/travel/#Immigration">Immigration Fees</a>
  </p>
  <h2><a name="Conference"></a><br />
    Conference Support</h2>
  <p>Effective date: <strong>May  1, 2011 to April 30, 2012</strong> (end of fiscal year)</p>
  <p>The Faculty of Engineering and Computer Science will  provide support to <strong>non-tenured  professors</strong> and <strong>doctoral students</strong> to attend a conference provided that a paper (or poster) is presented.</p>
  <p>A maximum of <strong>$500</strong> per will be awarded towards both conference registration and related travel  costs per <a href="http://www.encs.concordia.ca/documents/ENCS-Application-for-Conference-Travel-Support.pdf">application</a>. <br />
    *Only one application eligible per applicant per year.</p>
  <p>The total number of applicants will be limited to  budget restrictions. </p>
  <p><strong>Rules for professors </strong></p>
  <ul>
    <li>Professors must be non-tenured</li>
    <li>Copy of the conference program or itinerary must be  included with the application.</li>
  </ul>
  <p><strong>Rules for students</strong><strong> </strong></p>
  <ul>
    <li>PhD students must be eligible for the Graduate Student  Support Program (GSSP) and be in their 2nd or 3rd&nbsp; year.</li>
    <li>Copy of the conference program or itinerary must be  included with the application.</li>
  </ul>
  <p>PLEASE NOTE<br />
    <strong><a href="http://www.encs.concordia.ca/documents/ENCS-Application-for-Conference-Travel-Support.pdf">Applications</a> for travel funding must be submitted PRIOR to attending the conference and proof  of attendance following must be provided.</strong></p>

<h2><a name="Sabbatical"></a><br />
  Sabbatical Allowance</h2>
<p>The faculty Sabbatical Allowance is made available in accordance with  Article 26.02 of the current CUFA Collective Agreement:<br />
  <br />
  Tenured members shall be eligible, upon application, for consideration  for sabbatical leave according to the following options:</p>
<p><strong>OPTION 1:  </strong>After three (3) years of service, six (6) months leave at eighty-five  percent (85%) of regular salary plus a $2,000 travel/conference  allowance.</p>
<p><strong>OPTION 2:</strong> After six (6) years of service:<br />
  113<br />
  i) a twelve (12) month leave at eighty-five percent (85%) of regular  salary plus a $4,000 travel/conference allowance.<br />
  OR<br />
  ii) a six (6) month leave at one hundred percent (100%) of regular  salary plus a $2,000 travel/conference allowance.</p>
<p><strong>OPTION 3: </strong>After seven (7) years of service:<br />
  i) a twelve (12) month leave at ninety percent (90%) of regular salary  plus a $5,000 travel/conference allowance;<br />
  OR<br />
  ii) a six (6) month leave at one hundred percent (100%) of regular  salary plus a $2,500 travel/conference allowance.</p>
<p><strong>OPTION 4: </strong>After eight (8) years of service:<br />
  i) one (1) year's leave at ninety-five percent (95%) of regular salary  plus a $6,000 travel/conference allowance;<br />
  OR<br />
  ii) six (6) months leave at one hundred percent (100%) of regular  salary plus a $3,000 travel/conference allowance.<br />
  <br />
  To qualify for reimbursement, expenses must be related to your  sabbatical leave, and must be incurred during the period covered by the  leave. Allowable expenses generally fall under the following  categories: travel (to the principal place at which the sabbatical  leave will be spent); conference registration fees and related travel  and accommodation costs; equipment; supplies; books; tuition costs.<br />
  <br />
  Please ensure that the Department Chair approves ALL sabbatical  expenses prior to submitting documents to the Budget Office.<br />
  <br />
  Note: Sabbatical funds cannot be used for expenses incurred by family  members who accompany the professor.<br />
  <h3>
  Expense claim form</h3>
  
  <p>Please indicate which option was chosen with you expense report claim.<br />
  The Expense report must be submitted to Caroline Clayton (EV2.217) for  processing.</p>

  <h3>
  Reimbursement of travel</h3>
  
  <p>All travel expenses reimbursed by the University must be in accordance  with the University Travel Policy. If the travel policy is not  followed, Financial Services will not reimburse your expenses.<br />
    <br />
    Professors must use one of the University's designated travel  agencies.&nbsp; Please consult : <a href="http://fs.concordia.ca/index.php?go=128">http://fs.concordia.ca/index.php?go=128</a><br />
    <br />
    Flight cancellation insurance and health insurance are allowable  expenditures. Please be sure to keep receipts and indicate these  expenses on your expense claim form. For reimbursement of airfare or train fare, please note that the  original passenger ticket stub is required.<br />
    <br />
    Professors may claim hotel costs for stopovers while traveling to and  returning from their principal destination.</p>
  <p>Professors may only claim the costs of meals while traveling to and  returning from their principal destination. Please note that alcohol is  not an allowable expense.</p>
  <p>Vehicle rental may only be claimed if it is less expensive than economy  airfare or if the destination is inaccessible by train or air.<br />
    <br />
    A Travel Voucher must be completed once flight arrangements have been  made with one of the University's travel agents. The voucher is  available in PDF format on our web site. The Travel Voucher must be  submitted to Josie Frazzetto (EV2.219) for processing. We will forward  the completed travel voucher to Financial Services. Please note that  tickets will not be released by the travel agent until an approved  Travel Voucher has been received.<br />
    <br />
    Professors may only claim long-term accommodation costs that are  related to their research project.&nbsp;&nbsp; If the professors stay with family  or friends, the per diem rate paid will be in accordance with the  University Travel Policy.<br />
  </p>
  <h3>
    Reimbursement of other expenditures</h3>

  <p>Books: Financial Services requires the titles and authors of all books  and publications for which reimbursement is required.<br />
    <br />
    Tuition fees: The University will reimburse the costs of tuition for  the professor only. All courses, with the exception of language  courses, must be related to their field of study and outlined in their  sabbatical application. The cost of textbooks required for these  courses is also eligible for reimbursement.<br />
    <br />
    The sabbatical allowance cannot be used to pay for salaries or  honorarium.<br />
    <br />
    In the event of a discrepancy between the information provided above  and an official University policy, the University policy will prevail.</p>
  <h2><a name="Moving"></a><br />
    Moving Allowance</h2>
  <h3>Eligibility</h3>
  <p>Concordia University provides funds to new tenure track faculty  members who are relocating to the Montreal area. Moving expenses  (including the faculty member's transportation) are reimbursed as  follows:</p>
  <ul>
    <li><em>up to $5,000 CAD</em> for moves of less than 2,500 km</li>
    <li><em>up to $6,000 CAD</em> for the remainder of North American  continent</li>
    <li><em>up to $7,000 CAD</em> for Europe &amp; Central America</li>
    <li><em>up to $9,000 CAD</em> for the rest of the world</li>
  </ul>
  <h3>Reimbursable Expenses</h3>
  <p>The Faculty of ENCS will reimburse the following expenses, up to the  limit detailed above, in accordance with University policies:</p>
  <ul>
    <li>the cost of house-hunting trips to the new location (up to a  maximum of 7 days);</li>
    <li>traveling costs (including a reasonable amount spent for airfare,  meals and lodging) while the employee and members of the employee's  household were moving from the old residence to the new residence;</li>
    <li>the cost to the employee of transporting or storing household  effects while moving from the old residence to the new residence;</li>
    <li>the cost of moving personal items such as automobiles, boats, or  trailers;</li>
    <li>reasonable temporary living expenses while waiting to occupy the  new, permanent accommodation (up to a maximum of 7 days)</li>
  </ul>
  <h3>Conditions</h3>
  <p>If the faculty member should resign before the end of his/her  contract, he/she will be required to refund a portion of the  moving/travel expenses paid on his/her behalf. The amount will be  proportionate to the balance of the contract not served. It may be  deducted from the final salary payment.</p>
  <h3>Claiming Expenses</h3>
  <p>All allowable expenses may be claimed on an Expense Report. Please  contact Caroline Clayton @ ext. 5969 or EV2.217 for processing. <br />
    Original receipts, tickets, and invoices must be submitted in order to  claim expenses.</p>
  <a name="Immigration">
  <h2>Immigration Fees</h2></a>
  <p>The  Faculty will reimburse to a maximum of $2,295 the costs incurred by you (the faculty member) in applying for the required immigration documents. </p>
  <p>&nbsp;</p>
  <p><em>The above is provided to assist ENCS faculty members. In the  event of a discrepancy between the above information and an official  University policy, the University policy will prevail.</em></p>
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      <p style="margin-bottom: 0"><strong> <span class="fn">Concordia University - <strong><span class="fn">Engineering &amp; Computer Science</span></strong></span></strong><br />
        <span class="adr"><span class="street-address">1455 de Maisonneuve Blvd. W, </span><span class="locality">Montreal</span>, <span class="region">Quebec</span>, <span class="country-name">Canada</span> <span class="postal-code">H3G 1M8</span></span><br />
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